Data protection notice for applicants

1. Data controller name and contact details

Panama Werbeagentur GmbH
Eugensplatz 1
70184 Stuttgart
Tel.: +49 711 248 9240

2. Appointed data protection officer

If you have any questions about the use of your personal data, please do not hesitate to contact our appointed data protection officer:

Justyna Rulewicz
Hanauer Landstraße 151-153
60314 Frankfurt am Main
Tel.: +49 699 043 7965

3. Which personal information is processed and how is it collected?

We mainly process the following categories of personal data: 

  • Your basic information (such as first name, surname, name suffixes, nationality),
  • Contact data (e.g. your private address, e-mail address, (mobile) telephone number), 
  • Your career history, training and school education,
  • In some cases: special categories of personal data, such as health data, if you include it in your CV.

We generally collect your personally data from you directly as part of the application process. In certain circumstances, your personal data will also be collected from other institutions (particularly government agencies) as dictated by law. In addition, we may receive some data about you from third parties (e.g. employment agencies).

In the event that we do not collect your personal data from you directly, we will notify you in advance.

Your data may also be processed electronically. This can occur when you submit relevant application materials to us by e-mail or via an online form.

4. Legal basis and purpose of data processing

We process your personal data in compliance with the provisions of the European General Data Protection Regulation (GDPR), the revised German Federal Data Protection Act from 25 May 2018 (BDSG 2018) and all other applicable national laws (e.g. BetrVG, ArbZG, etc.).

The primary purpose of data collection and processing is to manage the candidate recruitment and selection process. The prevailing legal grounds for processing are laid out in point (b) of Article 6(1) GDPR in conjunction with Section 26(1) BDSG 2018.

We may also process your data in accordance with point (f) of Article 6(1) GDPR in order to safeguard our legitimate interests or those of third parties (e.g. public authorities) in certain cases. This applies in particular to the investigation of criminal offences (Section 26(1) sentence 2 BDSG) or to internal use for management, communication and other administrative purposes within our company.

Should we wish to process your personal data for a purpose not specified above, we will notify you in advance.

5. Access to data

Only the persons and positions within our company (e.g. human resources department, works council, disability representatives, department heads) who manage the application process or make relevant hiring decisions will be granted access to your personal data.

6. Rights of data subjects 

You can request information about your personal data using the contact details specified above. In addition, under certain circumstances you may request the correction or deletion of your data. You may also have a right to limit the processing of your data and to have the data you provide made available in a format that is structured, commonly used and machine-readable.

Deletion of your data will result in the termination of your application process and we will no longer be able to provide information regarding your application. Should an employment relationship be established, your right to erase or restrict the processing of your data will be limited.

In order to exercise their rights, all applicants may contact the above-mentioned data controller or data protection officer, as well as the relevant supervisory authority.

7. Storage of your data

We will delete your personal data as soon as they are no longer required for the aforementioned purposes.

If both parties decide to enter into an employment contract, the applicant’s data will be stored in order to process the employment relationship in compliance with applicable legal provisions.

If no employment relationship is established, the applicant’s materials will be automatically deleted no later than six months after the candidate has been notified of the decision, unless deletion conflicts with other legitimate interests of the data processor. Such legitimate interests in this context include the duty to provide evidence in proceedings under the German General Act on Equal Treatment (AGG).

8. Transfer of data

Your data are not transferred outside the European Economic Area (EEA).

9. Obligation to provide data 

As part of the application process, you must provide the personal information necessary to establish the employment relationship or such information that we are required to collect by law. Without this information, we will not be able to enter into an employment contract with you.